Finding the right office in London can be overwhelming, given the city’s competitive market and diverse range of options. Whether you’re a startup looking for a flexible space or an established business seeking a long-term lease, there are key factors to consider. Here’s a checklist of the ten most important things to keep in mind:

1. Work with a Tenant-Only Property Advisor

    One of the smartest decisions you can make is working with an occupier-only property advisor. Unlike traditional agents who may represent both landlords and tenants, an occupier-only advisor is solely on your side, ensuring you get the best possible deal without conflicts of interest. They help with lease negotiations, hidden costs, and market insights—saving you time, money, and headaches.

    2. Determine Your Budget (Beyond Just Rent)

      London office costs go beyond rent. Consider service charges, business rates, utilities, insurance, and potential fit-out expenses. Factor in hidden costs like dilapidations (the cost of restoring the office to its original state when you leave). A clear budget helps prevent nasty surprises down the line.

      3. Choose the Right Location

        Your office’s location affects your brand image, employee satisfaction, and client convenience. Do you need to be in the City, Mayfair, or Shoreditch? Consider access to public transport, nearby amenities, and the general vibe of the area. Also, think about where your employees live—long commutes can impact retention.

        4. Understand Lease Flexibility

          How long do you want to commit? Traditional leases in London typically run from 3 to 10 years, but many businesses now prefer flexible lease options like serviced offices, managed spaces, or shorter-term contracts. Consider your company’s growth plans before locking yourself into a long agreement.

          5. Assess Office Size & Growth Potential

            Make sure the space fits your current needs but also allows for growth. As a general rule, allocate around 100 square feet per employee for a comfortable workspace. If your business is expanding rapidly, look for an office that allows for upsizing or has break clauses in case you need to move sooner than expected.

            6. Check Transport Links & Accessibility

              Easy access to transport hubs is critical, not just for employees but also for visiting clients. Offices near major Underground stations, train hubs, or cycle lanes can make daily commutes much smoother. Also, ensure the building is accessible for those with disabilities.

              7. Consider Office Layout & Design

                Open-plan or private offices? Collaborative areas or quiet zones? The layout should reflect your company culture and working style. Check if the space is already fitted out, or if you’ll need to invest in interior design and furniture. Some landlords offer turnkey solutions, saving you upfront costs.

                8. Evaluate Tech & Infrastructure

                  Reliable internet, phone lines, and IT infrastructure are non-negotiable. Ask about broadband speeds, security systems, and whether the building has modern heating, cooling, and ventilation. In older London buildings, tech limitations can be a major issue.

                  9. Look at Nearby Amenities

                    Your team will appreciate being close to good coffee shops, lunch spots, gyms, and green spaces. Also, check for on-site amenities like bike storage, showers, and breakout areas—these small details can make a big difference in employee satisfaction.

                    10. Negotiate Beyond Rent

                      Rent is just one part of the deal. Your Property advisor can elaborate on other areas to consider but it you will be able to negotiate for incentives like rent-free periods, contributions toward fit-outs, or break clauses for flexibility. A good tenant property advisor can help you secure these perks, ensuring you get the best value for your money.

                      Final Thoughts

                      Finding an office in London requires careful planning and negotiation. By focusing on these ten key points—and working with an occupier-only property advisor—you can secure the right space at the right price without unnecessary stress.